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How Can A Wedding Planner Help?

April 30, 2017

Planning a wedding is one of the most time consuming and stressful tasks a couple will undertake.  So many variables to consider and plan, the venue, the type of ceremony, flowers, dresses, band, ceremony music, invitations, transport, favours, gift register, catering and so on.  Hiring a wedding planner is the only way to reduce stress and the time you spend organising your wedding day as well as maximising the use of your budget.  Your wedding planner can be as involved as you like, each client’s needs are different and we adapt our service offering depending on what exactly the clients’ needs are.  Generally speaking, there are three levels of service offered and we are more than delighted to be involved in any one of them.  These are:

 

1. Vendor Search, Selection, Timeline and Budgeting Service

2. Day Of Coordination Service

3. Full Wedding Planning Service

 

So, what exactly is involved in each service:

 

1. Vendor Search, Selection, Timeline and Budgeting

 

 

As a Wedding Planner, I have a little black book of top class suppliers that I work with regularly or whose work I have admired from afar knowing that one day they will be the perfect partner to work with.  I have travelled extensively getting to know different suppliers in different areas and regions so that I have exactly the information I need to hand when the time comes.  These suppliers really are my trusted go-to people. 

 

For those brides out there who have been thinking about their wedding day since they were a little girl these thoughts may also have involved planning the wedding yourself.  However, where to start?  Who are the right suppliers?  What questions do you need to ask them to make sure you are not missing anything?  How do their prices compare to other suppliers?  Is there an alternative you have not thought about?  At what stage should certain items be booked and what is the best way to allocate our budget?  It can be overwhelming.

 

This service package provides you the support of a professional who deals with all these questions regularly for all different types of budgets, religious requirements, themes, party sizes, locations etc.  As part of this service we would work closely with you to define exactly what it is you want to achieve, define your budget and advise approximately what items will cost.  We then provide you with the details of three suppliers for each of the disciplines i.e. florists, photographers, venues, hair and make-up etc.  In addition to this we work out a timeline for you of when you should be making decisions on certain items so that you can keep yourself in check as time goes by.  You can then start negotiating and discussing your plans with the respective suppliers confident that you have the right knowledge to hand.

 

2. Day of Coordination Service

 

 

Following months of preparation, planning, envisaging and dreaming your wedding day will arrive.  Everything has been leading up to this moment and of course you want it to run smoothly.  All of the vendors and details need to be coordinated and managed in such a way that one runs seamlessly into the next.  Now as one of the most important people on the day the last thing you want is to be worrying about all the details and trusting that each vendor will perform as you hoped.  For couples that want to be completely stress free on their wedding day and just let the day flow this service is perfect.  As your Wedding Planner, I take all of this stress off of your plate and deal directly with the vendors on the day so you can relax, get ready stress free and soak up every minute of your special day. 

 

The work for this service generally starts one week before the wedding, each vendors contract is reviewed and contact is made with the vendor to introduce myself and ensure contact details are exchanged and finishing touches are agreed.  To ensure a seamless wedding day I prepare a detailed timeline for the whole day and for the Bride and Groom as their movements will be different until they meet at the top of the isle. 

 

These timelines are invaluable for all vendors in particular the photographer who will use it as a reference point to not miss a single special moment.  The timeline is always approved by the Bride and Groom to ensure it is in keeping with their vision for the day.  A copy of this timeline will be given to the wedding party at the rehearsal to ensure ushers and bridesmaids are also aware of how everything is going to run. 

 

A full run though the guest list also takes place to make sure all dietary, accessibility or special requirements have been met and communicated with the hotel.

 

In addition to making sure everything runs smoothly and on time as the Wedding Planner I am the glue that pulls everything together making sure the vendors are not in each other’s way and are able to work together.  I will be the go to person for your guests so that they know what is happening and deal with any minor issues which may arise on the day. 

 

At the end of the day as part of this service any final details or things you want organised can be looked after on your behalf, for example, moving the Bride and Grooms belongings into the bridal suite, or making final payment vendors on the night on your behalf and ensuring the wedding gifts are safely secured on your behalf.

 

3. Full Wedding Planning Service

 

 

For some the thought of planning every last detail of your wedding day can be overwhelming, in particular with destination weddings where language and distance may be an issue.  Alternatively, you and your partner may be too busy with your careers or personal life to give planning your wedding the time and dedication that it needs to ensure it is the most memorable day of your life.  Full wedding planning services are the product for you then.  Full service wedding planning incorporates all the tasks detailed in the above two service packages and so much more.

 

Once instructed and the budget is agreed upon as your Wedding Planner I carry out a full venue search on your behalf.  Comparing venues is a complicated task but it is also where the most value is offered to the client.  As I am used to regularly dealing with venues I know the questions to ask to make sure no stone is left unturned and there are no hidden costs.  Booking your venue will more than likely be your largest expenditure on the day so it is important that the contract is reviewed carefully on your behalf.

 

This is the process that is carried out for each vendor, be that florist, photographer, videographer, DJ, band, celebrant etc.  Three options of each discipline are provided whether and all you have to do is make a decision which one you like safe in the knowledge that all terms and conditions have been agreed by me on your behalf.  I continue to liaise with these suppliers on your behalf right up to and including your wedding day to ensure all details are communicated effectively and taken into consideration.

 

As part of this service offering it is my job to ensure your vision for your special day becomes a reality making sure every minute detail is thought of and executed impeccably.  The design and planning of your wedding will be taken care of by me 100% allowing you to enjoy the run up to your wedding with little implications for your career or personal life.

 

As a Wedding Planner, it is my duty and privilege to be involved in your wedding to any degree that you wish.  As part of my role I often find that a great friendship and respect is built up between my clients and I.  It is my job to mentor you through the process and be the most organised person you know.  There is no doubt about it however that a Full Service Wedding Planner really if your go-to resource for a destination wedding.

 

 

If you would like to learn more about me or the services I offer I would be delighted to hear from you and can be contacted by email ann@annsmythweddings.com

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